PRACTICAL STUDIO GUIDE · September 2026
Property photographer handoff template
A photographer should not have to reconstruct a shoot from scattered messages. Copy these fields into your job record and fill them before assignment.
An operational template for property media teams. Adapt it to your services, client agreements and local requirements.
Job and appointment
Identify the assignment unambiguously.
- Job reference: [internal ID] · Client: [name] · Property: [address].
- Shoot: [date, local time and time zone] · On-site contact: [name and phone].
- Assigned photographer: [name] · Coordinator: [name].
- Access: [entry method, parking, restrictions and contingencies].
Services and capture instructions
State what the client ordered and what the team should capture.
- Services: [photos / video / drone / floor plan / other] and quantities if agreed.
- Property priorities: [rooms, exterior angles, special features].
- Site readiness: [staging, occupants, pets, weather considerations].
- Specific exclusions or permissions: [areas to avoid, drone clearance confirmed by the operator].
Source-file handoff
Give production a reliable starting point after the shoot.
- Upload destination: [approved folder or job record] · File naming: [team convention].
- Expected source sets: [one entry for each ordered service].
- Notify production by: [time and channel] · Name the editor or coordinator who receives the files.
- Flag missing coverage or on-site changes immediately with a short note.