PRODUCTION · 5 MIN READ
How to organize RAW property photos for an editor handoff
A folder name alone cannot tell an external editor whether the upload is complete or which files belong in the final package. Structure and an intake check make the handoff actionable.
QUICK ANSWER
Give every property job a stable identifier, put original source files in a read-only source area, separate services and working versions, and tell the editor exactly which files and outputs are expected. Verify the upload before assigning work and never make the client-facing folder the editor’s working area.
Choose a stable job-level structure
Use a job ID plus recognizable property label without exposing more client information than the team needs. Inside it, separate services, source assets, working versions, submitted finals and approved outputs. Define who may move or replace files, and keep originals intact for later corrections.
- JOB-184/photos/source for originals.
- JOB-184/photos/submitted/v1 for proposed finals.
- JOB-184/photos/approved for reviewer-approved exports.
- Separate video, drone and floor-plan paths when ordered.
Verify intake before the editor starts
The photographer or intake owner checks that the correct property uploaded, expected capture sets are present and files can be opened. Record any missing or corrupt source with an owner and resolution time. A transfer notification is not proof of a complete handoff.
Send a brief alongside the files
For a fictional property, the editor receives job ID, selected source sets, required outputs, style reference, property-specific exceptions and due time. The editor acknowledges the brief and asks about an unclear selection before editing. This example is a suggested operating practice, not an existing PhotoTrackly automation.
Protect approved versions at delivery
The reviewer links approval to the submitted version. A correction enters a new version rather than overwriting the old one. The delivery owner assembles only approved outputs and checks the client-facing package from the recipient view. Apply appropriate access controls to private property and client materials.