OPERATIONS · 5 MIN READ
How to track every active real estate photography job
A shared board is useful only if someone can act from it. A list of property addresses and vague “in progress” labels still makes the coordinator ask everyone for status.
QUICK ANSWER
Use one row or record per property job and keep six fields current: stage, ordered deliverables, next action, named owner, due time and blocker. Update the record at each handoff and review exceptions daily. Store service-level progress beneath the job so one finished photo set cannot hide an unfinished video.
Create the minimum job record
Give each property order a stable identifier, client, address, committed delivery time and ordered services. Track its broad stage, but pair that stage with the specific next action and owner. A blocker should state what input is missing and who is being asked for it.
Record dates with the relevant local time zone, especially when photographers and editors work in different regions.
Update at the moment responsibility changes
When scheduling confirms a shoot, assign the on-site owner. When sources arrive, the receiving production owner checks completeness and assigns editing. When an editor submits finals, a reviewer accepts or requests changes. When all agreed items are approved, a delivery owner verifies the package.
- One person acknowledges each handoff.
- The previous owner identifies the expected output.
- A missing input becomes a visible blocker, not an invisible delay.
Illustrative board entry
A fictional job for 14 Harbor Street has photos approved, a video in review and a floor plan awaiting a corrected label. Its overall stage is “review,” next action is “confirm revised floor plan,” owner is the production lead, and the due time is 3 pm local. The service states explain why the job is not ready even though the photos are done.
Use the board to decide, not merely report
Filter jobs due soon, blocked, missing an owner or unchanged past their expected handoff. During the daily review, resolve the next action on those exceptions. Archive delivered jobs only after the recipient and package reference are recorded.
- Can the team identify the next owner without opening a chat?
- Does every ordered service have a disposition?
- Is the promised delivery still credible?