PRODUCTION · 5 MIN READ
When is a real estate media job ready to deliver?
An editor can finish a file while the job is still waiting on another service or a client decision. Treating “uploaded” as “approved” is an easy way to send an incomplete package.
QUICK ANSWER
A property-media job is ready to deliver when every agreed deliverable has a clear disposition, the intended files have passed human review, open revisions are resolved or explicitly agreed, and the client-facing package has been checked.
Track readiness by deliverable
Consider an illustrative order for photos, a floor plan and a short video. The photos are approved, the floor plan needs a label correction, and the video is still exporting. The job should not show one undifferentiated “complete” badge.
Use states that describe a decision, not merely file movement. A received source file is not a reviewed final file.
| State | Meaning | Next decision |
|---|---|---|
| Received | Source material arrived for this service. | Is the material complete enough to edit? |
| In review | A proposed final is awaiting a human check. | Approve or request a revision. |
| Revision needed | A specific issue and owner have been recorded. | Recheck the corrected version. |
| Approved | The intended final meets the agreed scope. | Add it to the delivery package. |
Make exceptions explicit
Sometimes the client agrees to receive photos before a video or floor plan. Record that agreement and which items remain outstanding; do not quietly mark the whole job delivered. If a required service cannot be completed, the coordinator should contact the client before sending a package that appears final.
A revision note should identify the exact item, the requested change, its owner and the next review time. “Fix photos” does not give the editor a usable decision.
Perform a client-view check
Before sending, open the link or package as the client would. Confirm the property identifier, agreed file types, version, access settings and any delivery instructions. This is especially useful when several property jobs are being prepared on the same day.
- Does the package contain every approved item and exclude superseded versions?
- Does its label clearly identify the right property and client?
- Can the intended recipient open it with the access you expect?
- Are any remaining items and their next update explained?
Record the final handoff
Keep the delivery time, recipient and package reference attached to the job. If the client requests a change later, the team can distinguish a new revision from an unsent item. The final handoff is a job event, not just an email in one person’s inbox.